RESEARCH PROCEDURES FOR FOREIGN UNIVERSTY,
RESEARCH INSTITUTE, ENTERPRISE AND FOREIGN
NATIONAL IN INDONESIA
A. Preface
According to Government Decree No. : 41/2006,
every foreign university, research institute,
enterprise, and individual are welcome to
conduct research in Indonesia. They are
encouraged to participate in R & D activities in
order to develop S & T cooperation and finally
to increase Science and Technology transfers in
Indonesia. Foreign researchers who will conduct
research in Indonesia have to involve local
scientist as counterpart from local university,
research institute or Non government
Organization (NGO) who has competency in the
research topic.
B. Research Permit Procedure
For every non-Indonesian citizen researcher that
plans to conduct research within Indonesian
territory, prior to the passage, he or she
should apply individually for receiving a
research permit from the State Minister for
Research and Technology. Without such consent,
any research activity(ies) by a foreigner is
illegal. The completed application by form of a
hard copy must be addressed to:
The Secretariat of Foreign Research Permit
The
State Ministry of Research and Technology of the
Republic of Indonesia
2nd of
BPPT building, 8th floor
Jl. M.H
Thamrin No.8 Jakarta 10340
Tel :
(+6221) 316-9293 Fax : (+6221) 21 3983-6180
Email :
frp@ristek.go.id
Homepage
: http://www.ristek.go.id
C. Documents Required for Application
The following documents must be prepared during
the submission for research permit application:
-
A formal letter of request
addressed to The State Ministry of Research
and Technology, f.d.t Secretary to the State
Minister for Research and Technology. A copy
of this letter including CV and research
proposal, which is designated to the
Indonesian Representative abroad where the
researcher will obtain the visa, must also
be enclosed.
-
6 (six) copies of research
proposal which contains at least: title,
objectives, methodology and concept,
location, and duration of the research in
Indonesia.
-
6 (six) copies of abstract on
the research proposal.
-
4 (four) copies of the
researcher’s passport which must be valid
until at least six months after the
completion of the proposed research in
Indonesia.
-
6 (six) copies of the
curriculum vitae (CV) of the researcher(s)
including a list of publication.
-
4 (four) recent close-up
photographs (4x6 cm) with red background.
-
Memorandum of Understanding (MoU)
and Material Transfer Agreement (MTA)
between the researcher and his/her
Indonesian counterpart if the researcher
plans to take specimen or samples to analyse
either in his/her home country or in
Indonesia.
-
2 (two) letters of
recommendation from: [a] professor or senior
researcher/supervisor and [b] official
letter of recognition issued by the
institution or university where the
researcher(s) employed.
-
Recommendation letter(s) from
a related Indonesian Representative
(Indonesian Embassy or Consulate General)
abroad.
-
Letter(s) of support from
Indonesian counterpart(s) stating that the
institution will act as research counterpart
-
Health certificate from
legal-practicing medical-doctor stating that
the researcher is physically and mentally
capable to conduct the research.
-
A letter guaranteeing
sufficient fund to cover research and living
expenses during conducting research in
Indonesia.
-
A list of research equipments
that will be brought to Indonesia, along
brief technical specification which mention
the estimated value for each equipment on
use.
-
If researcher plans to bring
his/her spouse and children, he/she must
also submit a copy of marriage certificate
or other citizen partnership certificate,
child (children) birth certificate(s),
copies of his/her family passports, and 4
(four) recent close-up photographs of each
family member.
-
In particular, for point 2-7
the documents should be submitted by soft
copy and hard copy.
D. The Coordination Team of Foreign Research
Permit
The State Ministry of Research and Technology,
on conducting foreign research permit
publishing, by legal, set the operations by the
availing governance assistance from The
Coordination Team of Foreign Research Permit.
The members of The Coordination Team of Foreign
Research Permit body are consisted by Government
Institutional officials from varied
institutions; such as The Secretariat of the
State, Department of Home Affairs, Department of
Foreign Affairs, Department of Law and Human
Rights, Department of Defence, Department of
Energy and Mineral Resources, Department of
Marine Affairs and Fisheries, Department of
Agriculture, Department of Forestry, Department
of Industry, Department of National Education,
The State Ministry of Environment, National
Intelligent Bureau, Strategic Intelligent Bureau
of National Army Forces, Indonesian Institute of
Sciences, National Coordinating Agency for
Surveys and Mapping, Nuclear Energy Regulatory
Agency, Natural Atomic Energy Agency, National
Institute of Aeronautics and Space, Assessment
and Applied Technology Agency.
The Coordination Team of Foreign Research Permit
duty is mainly giving approval or refusal
recommendation to The State Ministry of Foreign
Research and Technology or each research
application, through a periodical decisive
committee meeting. The committee meeting usually
held by the mid of the month, to discussing
foreign research application that has been
submitted to the secretariat before day-10 of
the month.
The Coordination Team of Foreign Research Permit
may however, engage a meeting to discuss foreign
research application under perceived urgent and
crucial condition. If the application of foreign
research is approved, it will be submitted to
the Immigration Office in order to proceed visa
authorisation. Then, this visa will be sent to
the Indonesian Embassy/Consulate General as
requested by the researcher. However, under
certain condition, foreign researcher(s) or the
researcher's counterpart must fulfil the
requirement(s) as recommended. Visa
authorisation will then be proceeded after the
applicant(s) submits all the required documents.
Upon final refusal decision, the foreign
researcher(s) and the counterpart will receive a
formal letter informing that the application is
being disapproved.
E. The Secretariat of Foreign Research Permit
In order to process the foreign research permit,
The Coordination Team of Foreign Research Permit
assisted by The Secretariat of Foreign Research
Permit. Their prime duties are:
-
Receiving and processing
research application.
-
Preparing letters needed to
issue new or extended research permit.
-
Organising or facilitating an
entry visa and an exit permit for foreign
researcher as well as his/her family, also
preparing free fiscal letter only for
foreign researcher.
-
A carefully documenting
research permit.
-
Forwarding three monthly
research report/progress report/final report
to researcher's counterpart and to The
Coordination Team of Foreign Research
Permit. Their report will be evaluated by
institution(s) which is correlated to the
particular topic.
-
Designing directory and
database for foreign researcher.
-
Giving technical as well
administrative support.
-
Doing other administrative
duties regarding foreign research permit.
F. Arrival at Jakarta
-
After foreign researcher
receiving visa, the foreign researcher(s)
must report to The Secretariat of Foreign
Research Permit at BPPT 2nd building, 8th
floor, Jl. M.H. Thamrin No.8 Jakarta 10340.
-
Foreign researcher has to
fill a questioner presented by the
secretariat. The applicant(s) must then
attach a red-background recent photograph
within the questioner sheet.
-
By the following day, 1x24
hours of working day, the applicant(s) will
receive some letters from Secretariat as
mentioned below:
|
a. |
Letter of Research Permit
and Research Permit Card |
|
b. |
Letter of Travel Permit application
which addressed to
Kepala BAINTELKAM POLRI,
up.
Kabid YANMIN, MABES POLRI,
Jl. Trunojoyo No.3, Kebayoran Baru
Jakarta |
|
c. |
Letter of Research Notification
application addressed to
Direktorat Fasilitas Organisasi Politik
dan Kemasyarakatan, Ditjen Kesatuan
Bangsa dan Politik
Department of Home Affairs, Jl. Medan
Merdeka Utara No.7 Jakarta |
|
d. |
Copy of
Certificate of Police Registration (Surat
Lapor Diri)
forwarded to foreign researcher's
counterpart |
|
e. |
Letter of request for KITAS (Kartu
Izin Tinggal Terbatas,
Time-Limited of Staying Permit Card)
addressed to the local Immigration
Office where research will be done.
Foreign researcher has to report to the
Immigration Office not later than 7 days
from arrival date. Belated report will
be fined each day. |
|
f. |
Letter of recommendation requesting for
receiving grace time to make a
self-report and area denizen
registration among the immigration
offices/representatives. The complete
data required for issuing KITAS which
forwarding to
Doklan director, Visa and Vaskim, Ditjen
Immigration |
|
g. |
Letter of request for SLKD addressed to
specific research area particularly for
foreign researcher who has KITAS and
research permit for at least six months
should be forwarded to
Kepala Direktorat IPP, MAPOLDA.
|
|
h. |
Foreign researcher may
start his/her research in Indonesia
after submitting all requirements and
receive documents from Secretariat as
described at number 3 |
G.
Document Needed by Related Institutions
Besides to the Research Permit Letter and
Research Permit Card, submitted by the State
Ministry of Research and Technology, a foreign
researcher must make an individual-report to the
following offices:
1.
Letter of Travel Permit addressed to MABES POLRI,
requires:
|
a. |
Copy of passport |
|
b. |
Copy of visa |
|
c. |
Copy of Departure Card |
|
d. |
Two pieces of 4x6
photograph in red background |
-
Letter of Research Permit
Authorization addressed to Department of
Home Affairs, requires:
|
a. |
Copy of Travel Permit
Letter from MABES POLRI |
|
b. |
Copy of Research Permit
Letter from THE STATE MINISTRY OF
RESEARCH AND TECHNOLOGY |
|
c. |
Copy of passport |
|
d. |
Copy of visa |
|
e. |
Two copies of 4x6
photograph (red background) |
-
Letter of KITAS addressed to
Immigration Office, requires:
|
a. |
Copy of passport |
|
b. |
Copy of visa |
|
c. |
Copy of Departure Card |
|
d. |
Two pieces of 4x6
photograph in red background |
-
Letter of Police Registration
(Surat Lapor Diri) addressed to local police
office, requires:
|
a. |
Copy of KITAS |
|
b. |
Copy of Travel Permit
Letter from MABES POLRI |
|
c. |
Copy of Departure Card |
|
d. |
Two pieces of 4x6
photograph in red background |
-
Letter of Entry Permit to
Conservation Area, requires:
|
a. |
Copy of research proposal |
|
b. |
Copy of CV
|
|
c. |
Copy of Travel Permit
Letter from MABES POLRI |
|
d. |
Copy of Research Permit
Letter from THE STATE MINISTRY OF
RESEARCH AND TECHNOLOGY |
|
e. |
Copy of Research Permit
Authorization Letter from Department of
Home Affairs |
|
f. |
Copy of passport |
|
g. |
Revenue stamp values 6000 |
H.
Foreign Research Permit and Type of Visa
The validity period for a research permit is
maximum one. Extensional period is possible only
for two terms; each is 6 months on time-length.
Types of visa which might be used for research
are VITAS number 315, while VITAS number 317 for
foreign researcher’s family member(s). After a
foreign researcher receives VITAS either number
315 or 317, he or she must report to the
Immigration Office in Jakarta or other city
where the research will be conducted by at least
7 days after the arrival date. Belated reporting
will receive Rp 200,000.00 each-day penalty fine
by Immigration Office. Foreign researcher who
held VITAS number 315 valid for 6-12 months and
received KITAS, might request for Exit Re-entry
Permit (ERP) and Multiple Exit Re-entry Permit (MERP)
if leaving from Indonesia temporarily then
return to Indonesia continuing research.
I. Stop Temporarily and then Re-continuing
Research
Foreign Researcher who held KITAS and VITAS
number 315 and valid for 6 -12 months may apply
Exit Re-entry Permit (ERP) and Multiple Exit
Re-entry Permit (MERP). Foreign researcher must
follow these requirements below:
1.
If the researcher plans to make temporary recess
and leave Indonesia prior to his/her continuing
the work, then he/she must resubmit a written
request to the Secretary to the State Minister
for Research and Technology, Rep. of Indonesia,
that encloses a consenting letter from the local
counterpart. This request must also include six
copies of quarterly progress report.
2.
Based to the foreign researcher's request
letter, The State Ministry for Research and
Technology will issue Exit Re-entry Permit (ERP)
or Multiple Exit Re-entry Permit (MERP) as
requested which should be addressed to the Head
of Immigration Office where KITAS has been
issued.
3.
Exit Permit Only (EPO) would be needed for
foreign researcher who finished his/her
research. Letter of request for such exit permit
must be addressed to Secretary to
The
State Ministry for Research and Technology. The
letter must also encloses recommendation letter
by the local counterpart, and 6 (six) copies of
the tentative final report.
4.
Referring to foreign researcher's request
letter, The State Ministry for Research and
Technology will issue Exit Permit Only (EPO) as
requested which will be addressed to the Head of
Immigration Office where KITAS has been issued.
Instead of Exit Permit Only (EPO), The State
Ministry for Research and Technology will
request for free-fiscal rate which addressed to
Head of Taxation Service Office at the
international airport from where researcher(s)
will depart.
5.
Foreign researcher who doing research less than
six months might exit directly without reporting
to the Immigration Office, but she/he has to
submit tentative final report.
J.
Research Permit Extension
A foreign researcher who holds Letter of Foreign
Research Permit from the State Ministry of
Research and Technology might apply for research
extension which is the application should be
addressed to Secretary to The State Ministry for
Research and Technology not later than 30 days
before the expired research permit date. To
extend research permit requires the attachments
below:
Letter
of request research permit extension and
development explaining the reason of extending
research.
Recommendation letter from counterpart to extend
research permit.
Six
copies of tentative final report
Those documents have to be received at least one
month before the foreign research permit
expired. Research permit extension might be
given twice, maximum for 12 months.
K. The Rights and Obligations for the Local
Counterpart
:
1.
The individual/organization party that
justifiable to become working counterpart of the
foreign researcher could be either from
government or private higher education
institution, research and development either
government or private, and non-governmental
organisation which are competent and suitable
with a research topic.
2.
The counterpart should help the foreign
researcher, giving a technical direction,
support and effort during his/her research in
Indonesia.
3.
The counterpart must take active responsibility
and giving guidance to foreign researcher during
his/her research.
4.
The counterpart must report to the State
Ministry of Research and Technology if his/her
foreign researcher partner exits from Indonesia.
5.
The counterpart might ask one or more Indonesian
researcher to help her/his fieldwork.
6.
The counterpart must involve/becoming the
starter party in preparing Material Transfer
Agreement (MTA) and data sharing referring to
International and National legal aspects.
7.
The counterpart could make an agreement with
foreign researcher in term of co-authorship of
patent, Intellectual Property Rights, and any
publications such as books, journals, scientific
magazines.
8.
The copy of all material transfer agreement
between counterpart and foreign researcher has
to be forwarded to Secretariat of Foreign
Research Permit, the State Ministry of Research
and Technology, RI.
L.
Foreign Research Obligation
1.
The foreign researcher has to make full report
to the State Ministry of Research and Technology
after the research application has been approved
in order to receive preliminary letters which
addressed to the stakeholders and Research
Permit Card.
2.
The foreign researcher must make pre-project
consultations with his/her counterpart before
starting research.
3.
The foreign researcher must completely comply to
his/her approved working plan with the local
counterpart.
4.
The foreign researcher is not allowed to take
another side job during conducting research in
Indonesia.
5.
The foreign researcher must perform
good/agreeable manner, tolerant, and obey all
custom rules in every area in Indonesia.
6.
The foreign researcher has to submit a progress
report in every three month and final report
once he/she finishes the research project in
Indonesia.
7.
The foreign researcher is prohibited bringing
any specimen/samples without the stakeholder
permission.
8.
The foreign researcher should made an agreement
between the State Ministry of Research and
Technology and counterpart refer to the existing
Indonesia’s positive law if there is any patent,
intellectual property rights, brand, and
registered mark as research result.
9.
The foreign researcher has to submit three
copies of research result include
thesis/dissertation, paper, report, or another
publication to State Ministry of Research and
Technology.
10.
Any publications to be issued in Indonesia must
receive permission The State Ministry of
Research and Technology prior to publicising
registration itself.
11.
The foreign researcher should gives one copy of
photo, slide/microfilm, video cassette, and cast
as research result to State Ministry of Research
and Technology
M. Writing Report Standards
-
PROGRESS REPORT
In term of writing progress report, there are
some points must followed:
1.
Research objectives
2.
Description of study field
3.
Research material or object to be investigated
4.
Research approach or methods
5.
Provisional results
6.
Problems encountered
7.
Planned activities in the next three months
-
FINAL REPORT
In term of writing final report, there are some
points must followed:
a. Introduction, include:
1.
Background information
2.
Scientific justification on the selection of
subjects and sites to be investigated
3.
Review on and comparison with other studies that
have been done previously on the same subject
and or in the same region or else where with
similar conditions.
4.
Hypotheses to be tested (if any).
b. Objectives, include:
1.
Objectives and scope of research have to be
described clearly.
2.
Local research description in detail which cover
many physically aspects (geography, topography,
climatology) as well as Biology,
social-economic, cultural, and other aspects
which relevant to scope of research.
3.
Detail reason of chosen method that being used.
c. Result and Discussion, include:
1.
Description in detail of research result which
has been acquired.
2.
Discussion of research result covered its
valuation, interpretation and significance, as
well as suggestion for subsequent research.
3.
The benefit for Indonesian development program.
d. Conclusion, include:
1.
Crucial points which may taken from research
result.
2.
Problem solving of research, encouraging or
discouraging of hypotheses stated in the
research objectives.
N. Material Transfer Agreement (MTA)
Foreign Researcher who will bring or take
research sample/specimen out of Indonesian
region must have written permit from related
governmental stakeholder and must signing
Material Transfer Agreement (MTA) with related
governmental stakeholder.
O. Research Vessel
Foreign researcher who will conduct research in
Indonesian waters and use research vessel must
request for permission to the Secretary to the
State Minister for Research and Technology. In
addition, he/she must request for security
clearance as well as security officer to
Ditwilhan, Dirjen Strategi Pertahanan,
Department of Defense, Jl. Dr. Wahidin I No.1/11
Jakarta.
P. Payment of Administration
Administration fee for new research application
is $100, and for extension research application
will be charged $50.
Media inquiries
: contact the Information Officer of the Embassy
at + 612 62508642
